Satisfactory Academic Progress (SAP)

By now, you’ve probably heard the phrase “satisfactory academic progress” or “SAP” tossed around a few times. Unless you have spent a lot of time in the education world, you’re probably scratching your head, wondering what it means and why it matters to you. Read on to become educated on SAP!
The Financial Aid Office monitors students after every semester for successful completion of SAP standards. For financial aid eligibility, terms are defined as fall, spring and summer. Students are measured on qualitative (GPA) and quantitative (PACE) standards. Students must make satisfactory academic progress toward a degree or certificate to receive financial aid. Students who fail to meet SAP standards are not eligible for financial aid. Students who are eligible to appeal must submit their appeal on or before the applicable deadline date listed below. SAP standards apply, regardless of whether or not students previously had financial aid.

SAP Appeal Deadlines:

  • Fall - September 7
  • Spring - January 25
  • Summer - June 7


If a deadline falls on a weekend or a day that the campus is closed, the deadline will fall on the following business day. Appeals not turned in by the deadline date will be reviewed for the following semester.


QUALITATIVE (GPA) STANDARDS


This measures students’ quality of performance in terms of GPA, including developmental studies coursework. Students who do not meet one of the qualitative standards will be placed on financial aid warning for the subsequent term of enrollment. During the warning semester, students can still receive financial aid. Students who meet the qualitative standards while on warning shall be placed back in good standing. Students who fail to meet the qualitative standards while on warning will be suspended from financial aid for the subsequent term. CSCC does not allow students to appeal for not meeting qualitative (GPA) standards. Students must raise their GPA without financial aid, which includes student loans. Once the GPA matches the standards below, students may appeal for quantitative (PACE) standards or for exceeding maximum timeframe. Each semester students must meet the following cumulative GPA standards:

Minimum Hours to Total Hours Attempted Minimum Required G.P.A.
0  - 14.0 1.0
14.1 - 26.0 1.4
26.1 - 40.0 1.7
40.1 - 48.0 1.9
48.1 – above 2.0

 

QUANTITATIVE (PACE) STANDARDS


The Financial Aid Office calculates the PACE at which students are progressing in their SAP by dividing the cumulative number of hours successfully completed by the cumulative number of hours attempted. Students must successfully complete 66.67% of attempted hours.

*Unsatisfactory grades of F, I, W, or NP do not count as completed hours but will count as attempted hours.*

Developmental Studies Maximum Timeframe

Students may receive federal financial aid for up to thirty (30) attempted hours of developmental studies coursework. Financial aid for students who have exceeded this maximum timeframe will be based on college level courses only. This timeframe cannot be appealed.


Maximum Timeframe

 Students must be making progress toward a certificate or associate’s degree. To quantify academic progress, CSCC must set a maximum timeframe in which students are expected to finish a program. Students may receive financial aid until a certificate or associate’s degree is earned, or the maximum timeframe (150% of program length) is reached. Students who have reached the maximum attempted hours allowed toward a certificate or degree, or who have earned an associate’s degree or higher, are ineligible for financial aid. Students are not given a warning period for exceeding maximum timeframe. If students must take additional hours, students must submit an appeal to the Appeals Committee. Maximum hours attempted excludes developmental studies coursework.


If students have a bachelor’s degree, aid may be awarded for core curriculum only. This will be a decision of the Appeals Committee.


Transfer Hours

All attempted transfer hours will be counted when calculating SAP. This includes coursework from a technical/vocational training facility, coursework from an unaccredited institution, coursework from schools that have been closed, and college credit received from military training, such as credits awarded from the ACE transcript.


SAP STATUS

Good Standing Status

Students are placed in Good Standing Status as long as they are meeting all SAP standards.


Warning Status

For the first occurrence of not meeting SAP standards, students will be placed in a Warning Status, which means students are one semester away from losing financial aid eligibility. Students are still eligible for financial aid; however, should students not meet SAP standards again, their financial aid will be suspended. If students subsequently meet SAP standards, they will be put back into Good Standing Status.


Suspension Status

For the second consecutive occurrence of not meeting SAP standards, students are placed on financial aid suspension. As long as they are on suspension, they are not eligible for financial aid. Students may appeal this status if they are suspended for reasons other than qualitative (GPA) standards. Appeals will not be approved if students cannot meet SAP standards prior to completing their certificate or degree.

 

Probation Status

When an Appeal has been approved students will be placed on probation. At the end of the probation semester, a student's eligibility will be evaluated. During the Probation period, a student must maintain a minimum 2.0 GPA for the term and cannot fail or withdraw from all courses. Failure to meet these academic standards will result in financial aid suspension and the student may be allowed to file an additional appeal. At the end of the probationary period, students will then be placed in Good Standing if cumulative Satisfactory Academic Progress standards are met. If Probation terms are met, but the student does not meet cumulative Satisfactory Academic Progress, the student will be placed on an Academic Plan. If the student subsequently meets cumulative Satisfactory Academic Progress standards, the student will be placed in Good Standing.


Students may be required to meet with the Appeals Committee. The Financial Aid Office will notify students of the date and time. Students also have the option of choosing to meet with the Appeals Committee; if so, all documents must be submitted to the Financial Aid Office by the appeals deadline.

 

To File an Appeal:

Students placed on financial aid suspension may be eligible to appeal that decision to the Financial Aid Appeals Committee. If a student wishes to file an appeal, they must contact Enrollment Services to have their eligibility reviewed and an appeal added to their CougarNet account. The appeal must be accompanied by a statement and supporting documents. The decision of the appeals committee is final. Students cannot appeal suspension for GPA.

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