Bids

May I fax my bid?

Fax bids will be accepted only if the total is under $25,000.00. 

May we attend bid openings?

Yes, bid openings are open for vendors to attend.

Do you always go with the low bid?

Yes, low bids are always awarded unless low bids do not meet our minimum requested specifications.  The only exception is when the bid is a Request for Proposal (RFP).   RFPs are awarded by a weighted scale defined by qualification, experience, technical and cost.

How can I obtain a copy of the bid analysis?

May I make changes to my bid after the opening date?

No, changes may not be made after a bid has opened.  Changes may be made prior to the opening date/time.  Changes must be initialed by an authorized employee of the company.

May I bid an alternate bid?

Yes, you may bid more than one option for a particular item, unless the College specifies “no alternate bids will be accepted.”  Alternate bids must meet the minimum requirements of the bid specifications to be accepted. 

Invoices

Who do I send invoices to?

Send all invoices to accountspayable@clevelandstatecc.edu or Cleveland State Community College, Attn:  Accounts Payable, 3535 Adkisson Drive, Cleveland, TN  37312

What information is needed when invoicing?

Along with the specific items being billed, include the purchase order and/or contract number.  This will aid Accounts Payable in prompt processing of your payment.

Who do I contact with a question regarding payment on an invoice?

You may contact the Accounts Payable Office at 423-473-2328.

Vendor

How to do business with Cleveland State?

The Tennessee Board of Regents (TBR) has a new way of managing and maintaining information from its current suppliers and suppliers that wish to register to do business with the TBR System Office and/or  TBR Institutions. There is now one (1) portal in which suppliers maintain and update its information accordingly and alleviates the need to register with each individual TBR Institution.

Registration does not guarantee that all bidders will receive Requests for Quotations (RFQ)/ Requests for Proposals (RFP). It is the vendor’s responsibility to inquire regarding current bid opportunities. Vendors may contact the Purchasing and Contracts Department to obtain copies of a particular request. We encourage a competitive environment, and vendors are advised to contact the Purchasing and Contracts Office, Vendor Management Analyst at 615-365-1555 with any questions.  Small, minority, and women-owned businesses should also contact the Governor’s Office of Diversity Business Enterprise to be officially certified by the State of Tennessee.  TBR will be glad to assist in this certification process.

IF YOU HAVE BEEN DEBARRED BY ANY AGENCY, FEDERAL OR STATE, SO INDICATE. The TBR Purchasing and Contracts Department reserves the right to deny registration to any company and any entity denied registration will be so advised. 

Please visit the  Supplier Registration  link to begin the registration process.